Judge Glenda Dowling
3550 West Hwy 84, Blackshear, GA 31516
Pierce County Jail
Magistrate Court’s jurisdiction encompasses civil claims of $15,000 or less, county ordinance violations, applications for and issuance of arrest and search warrants, preliminary hearings, dispossessory writs, and distress warrants. No jury trials are held in this court. Appeals from decisions in landlord, tenant & civil cases are made to the Superior and State courts.
Magistrate Court Forms
Georgia Garnishment Forms
How to sue in the Magistrate Court
1. WHAT IS THE MAGISTRATE COURT?
The Magistrate Court is a court in Pierce County that handles money claims for under $15,000. A Magistrate holds an informal hearing, to listen to and decide each case. Any person may file a claim in Magistrate Court in his or her own name, without an attorney. (You may have an attorney represent you if you choose.
This would be at your own expense. The Court does not appoint attorneys for civil cases.) Either a person or a business may be sued. (See “deciding to sue”, paragraph 2. for suing a business.)
2. HOW TO BRING A CASE IN MAGISTRATE COURT.
A. DECIDING TO SUE
The first step is deciding whether to sue. Remember, you must prove that the person or business you are suing owes you something. Do you have some proof of the debt such as a receipt, note, bill of sale, warranty or a witness? In deciding to sue, consider whether you have any evidence.
In addition, if you sue an individual, they must be a resident of Pierce County. If you sue a corporation, the business must be in Pierce County or a registered agent for the corporation must be located in Pierce County. Or, if you sue a sole proprietor of a business , the sole proprietor must be a resident of Pierce County. The Court cannot advise you on whom to sue or whether you have a good suit.
B. HOW TO FILE
The Magistrate Court will give you a claim form to fill out. On this form, you will put the name and address of the person or corporation you are suing, tell the exact amount of money you are suing for and explain why you are suing. You may represent yourself or act as an agent for your corporation or sue on behalf of a minor (if you are the guardian). However, you cannot represent someone else if you are not an attorney.
In addition, you must put your name, mailing address and telephone number on the claim form. This is most important because the Court will use this address to send you notice of the date and time when your case will be heard by the Magistrate. Your case may be dismissed if the Court cannot locate you.
In order for the Court to pass judgment in your case, you have to sue the correct entity (example: person, corporation). The person you sue is called the “defendant”. If the defendant owns a business which is not incorporated, and your claim is against the business, you may sue the person and the trade name under which he/she does business in the county where the owner resides (regardless of where the business is located. (Example: John Doe d/b/a John’s Grocery.) You can usually find the exact trade name as it is registered with the Pierce County Superior Court or as it is listed on the business license issued by the county or city.
If the defendant is incorporated, you must sue the corporation itself, rather than someone who works for the corporation. Remember, you must sue a corporation in the county where it is doing business or is incorporated; or, you may sue the corporation in the county where the registered agent is located. (The registered agent is the person who should be served for the corporation.) If you need to verify if a business is incorporated and/or to get the registered agent’s name and address, you need to call the Corporations Listing Office of the Secretary of State, Corporations Division, Phone # 404-656-2817.
C. WHERE TO FILE
You may personally file or mail the notarized claim form to the Magistrate Court of Pierce County, 3550 Hwy. 84 West, Suite 2, Courthouse, Blackshear, GA 31516. Claims against defendants residing outside the State of Georgia are usually filed in the state where the defendant is located. You should consult an attorney regarding these cases.
D. FILING FEE
If you are suing someone you must pay a filing fee ($40), a Sheriff’s retirement fund fee ($1), and a service fee $50). (Total with filing, add-on and service costs is $91 per suit.) Each defendant is personally served by the Sheriff’s Department or a Civil Process Server. If you have more than one defendant on the suit and they each live at different addresses, there is an extra $50 service fee for each additional defendant. If you wish to serve separate summons on people living at the same address, there is a $50.00 fee for each additional summons to be served.
E. NOTIFYING THE DEFENDANT
The Sheriff’s Department or Civil Process Server will serve the defendant a copy of the complaint and summons that you have filed. The papers will inform the defendant of the nature of your suit. The defendant has 30 days from the date he/she was served with the complaint in which to answer the complaint. If they fail to answer the complaint within 30 days, the law does permit the defendant an additional 15 days in which they can file an answer, if the defendant pays the filing fee ($46). If the defendant answers the claim, the Court will notify both parties – in writing – of the trial date, place and time.
F. COUNTER CLAIMS – CLAIMS BY THE DEFENDANT AGAINST THE PLAINTIFF
The defendant is allowed to make a counter claim against you, related to your claim against him. If the defendant makes such a claim, they must state the claim in their answer. A copy of the defendant’s answer/counter claim will be mailed to you. The Magistrate may set your claim and the defendant’s counter claim for the same trial date or set separate trial dates for each. You do not have to answer a counter claim until your court hearing. If the defendant’s claim is for more than $15,000 actual damages, the case may be transferred to the Superior Court of Pierce County.
G. PREPARING FOR TRIAL
As plaintiff, you must prove the defendant is indebted to you and for the amount claimed. Although the Magistrate Court is a people’s court, it is still required to apply the rules of evidence when proving your case. The court will not accept affidavits or letters which are considered “hearsay”. Estimates of repair bills without the maker present are not accepted. You must have the maker of any documents in court in order to offer them into evidence. In some cases you may need to seek the advice of an attorney in order to submit your evidence. The Judges and Clerks of this Court cannot tell you how to try your case.
While waiting for trial, you should gather all your documents (receipts, repair bills, warranties, etc.) and have them ready. If you have witnesses, you should notify them of your court date. Should a witness refuse to come to court, you may have the court issue a subpoena for their appearance. To do this you must apply to the court for the subpoena, provide the proper name and address for the witness and pay court fees for the subpoena. You are responsible for getting the subpoena(s) served.
The legislature requires the Court (Judge) to have the parties attempt to negotiate a settlement one more time before the hearing begins. If you reach an agreement to settle your case, you will need to put these terms in writing. You do not have to submit these terms to the court unless required to do so by the court, but if you do not, you will need to file a “dismissal” without prejudice with the court immediately.
If you settle your case and the defendant is willing to pay you on a weekly, bi-weekly or monthly basis, and this arrangement is acceptable to you, you may ask the Court for a Consent Judgment Form. This form will enable you to put the terms of the agreement in writing with the signature of both parties and the Judge. Should the defendant fail to pay as per the Consent Judgment terms, you would be able to start collection proceedings without appearing for another hearing in Court. Remember, even though you receive a judgment in your favor, if the defendant does not work or have money or assets, you may not be able to collect on your judgment. The Magistrate Court cannot force the defendant to pay you the money owed to you. (See: COLLECTING THE JUDGMENT, below.)
I. THE TRIAL (HEARING)
Civil trials are scheduled as court facilities and Judges are available. The date, time and location will be posted on your notification.
It is very important for you to appear on time with all your evidence and witnesses. If you appear late or if you fail to appear, you may automatically lose
When your case is called, the court will ask if you are ready. Your testimony is usually essential in proving your case. You will be given a few minutes to attempt to negotiate a settlement before the Judge hears your case. You should make an earnest attempt to reach a settlement. Remember, you are the one most familiar with your case, the Judge will not normally be familiar with a case. It may be in your best interests to reach a settlement on your own rather than to have the Judge make a decision which may satisfy neither party.
You have the burden to prove to the court the liability of the defendant and the amount of damages you have claimed. Therefore, you have the first opportunity to tell the Court your side of the case and present evidence and witnesses on your behalf. After each of your witnesses has testified, the defendant may ask the witnesses questions pertaining to their testimony. After presenting your case, the defendant may then present testimony, evidence and witnesses to support his/her case. You may ask the defendant and his/her witnesses questions relative to their testimony. Remember, you must ask questions, not make statements or be argumentative, even if you do not agree with the testimony! After all the evidence has been presented, the Court will consider all the relevant evidence and make a decision or take the matter under advisement and rule on it at a later date. Once the Judge has made a decision, it will be prepared in writing, the Judge will sign the judgment and you will be mailed or given a copy.
If the defendant does not answer your complaint within 45 from date of service and the damages are liquidated, you may receive a judgment without appearing in court. If a court trial/hearing was scheduled and the defendant fails to appear, you may then also receive a judgment. In both cases this is called a judgment by default. When you receive a judgment by default it is usually for the full amount of your claim plus the amount of court costs you paid to initiate the action.
Both parties have the right to appeal the decision of the Magistrate to the Superior Court.
Appeals must be made within 30 days from the date ofthe Judge’s decision. If the defendant files the appeal, he/she would have to pay Magistrate Court costs plus the appeal costs. If the plaintiff files he/she would have to pay only the cost of the appeal to Superior Court. There is no appeal of a default judgment.
L. COLLECTING THE JUDGMENT
In many cases collecting the judgment is harder than proving your case in court. The court does not collect your judgment for you. If you receive a judgment and you are not voluntarily paid, there are several methods of collection provided by the law. (This, provided the defendant is not indigent.)
Upon receiving a judgment from the court, you may want to:
1. have the court issue a FiFa for you. The FiFa, (proof of your judgment) once issued, places a lien against the losing party and any property they may own. The cost for issuing and recording the FiFa on the General Execution Docket is $7. You may also take your FiFa and have it recorded in any county in Georgia. If you need to record your FiFa outside the State of Georgia, you should consult an attorney.
2. file a continuing garnishment. Garnishments filed against the paycheck are filed in the county where the employer is located (usually where they cut the
3. file a regular garnishment against a bank account. These garnishments are filed in the county where the bank is located.
4. levy against real or personal property. This process is started by having a FiFa issued. Since the FiFa is your proof of having a judgment, the Sheriff will require the FiFa to levy against any personal property. To levy against real property, you should contact an attorney for the procedure.
5. turn your judgment over to an attorney or collection agency for collection.
M. IMPORTANT THINGS TO REMEMBER
1. If you should move after you filed your claim, you should notify the court in writing of your new address. The court notifies you – by mail – of your court date; therefore, it is very important for you to have the proper address and pick up your mail
2. The Magistrate Court was designed for you to represent yourself. You can have an attorney represent you.
3. Once a court date has been set by the court, continuances are granted by consent of both parties only, or for legal cause only.
4. It is very important that you sue the correct party. If you have any doubts as to whom you should sue, consult an attorney.
5. The court cannot advise you on whom to sue. The court can help you with the preparation of your complaint form only.
6. The court cannot force the losing party to pay you once you receive a judgment. You may not be able to collect your judgment.
7. Finally, it is important to remember that you have been given basic information for suing in the Magistrate Court. Some cases require more detailed instructions and preparation than presented herein. If you have questions that do not require legal advice, the court will be happy to assist you. If you need legal advice, you should contact an attorney.
N. WHAT THE MAGISTRATE COURT CANNOT DO
1. Hear disputes over land title.
2. Hear divorce cases.
3. Hear child custody cases.
4. Issue injunctions, temporary protective orders or restraining orders.
5. Hear equity cases.
6. Clerks cannot give legal advice.
7. Judges cannot give legal advice when acting in their capacities as Magistrates nor in any matter that may come before their court.